Data Room Confidential Mode

Data room confidential mode allows the administrator of the virtual room to limit a specific user’s use of the VDR based on their IP address or device type. It is a valuable tool for M&A transactions and other sensitive business ventures.

A good service will permit users to define granular permissions as well as use two-factor authentication. They will also have remote shred that deletes downloaded documents after administrators have removed access. They will also be able to handle the most common file formats including PDFs and XLSXs. The top providers will be able to add a watermark to files that users download which will help deter people from sharing leaked copies files online. They can also provide an expiration date for files downloaded which will prevent unauthorised downloading.

Redaction is a different tool that allows administrators to hide (black out) specific text fragments or areas of a document from authorized users. This feature is crucial since it safeguards all sensitive business data and personally identifiable information from hackers. Most reliable VDR providers can redact PDF, Doc, Docx, PPTX, Txt GIF, JPG, and Q&A files.

Some providers allow users to print out documents that automatically include a “watermark” and even download the original version. A good service provides users with an answer and question feature that lets them discuss files in the data room and store answers in a searchable database. This can be invaluable for M&A deals as well as any due diligence project.

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